Office Manager – Construction – $55K – $65K
The Office Manager will be responsible for maintaining efficient office operations while handling a range of accounting and administrative tasks. This includes managing accounts payable/receivable, ensuring accurate bookkeeping, coordinating office activities, and supporting our project teams with documentation and compliance.
Core Responsibilities:
- Perform daily bookkeeping, including bank reconciliations, ledger management, and financial reporting.
- Process vendor invoices and client billing; manage payment schedules and follow up on overdue accounts.
- Prepare and process payroll, including maintaining accurate employee time records.
- Ensure smooth office functioning by managing supplies, equipment, and vendor services.
- Coordinate documentation for construction projects, including contracts, permits, and compliance requirements.
- Assist with HR functions such as new hire paperwork, maintaining personnel files, and company policy updates.
- Serve as the administrative point of contact for clients, subcontractors, and internal team members.
- Contribute to budget preparation, expense tracking, and financial planning efforts.
Desired Skills and Experience:
- At least 2-4 years in an Office Manager or similar role, preferably in the construction sector.
- Strong knowledge of bookkeeping, payroll, and office management.
- Proficient with accounting software (QuickBooks) and MS Office Suite.
- Excellent organizational and problem-solving skills.
- Ability to communicate effectively with team members and external partners.
- Experience with construction management software is a plus but not required.
What We Offer:
- Competitive salary with comprehensive benefits.
- A supportive and engaging work environment.
- The chance to be a part of a growing company with a reputation for excellence.